Before you can print labels, you will need to design a label format file with your label printing software, and link a data file generated by Ideal POS System to this format file. Step by step instructions to help guide you through setting up labels with Avery Design Pro can be found in this document. Should you require assistance with the setting up of other label formats, please contact the supplier of your label printing software.

Link to download Avery Design Pro V4
www.idealpos.com.au/downloads/Knowledgebase/averydesignproLimitedrc7.exe

Step 1
Select Stock Items;

1. Choose the stock items with scan code from the selection range.

2. Fill in the quantity to print the label.

3. Click on the Select button when you have confirmed. It will list down the stock items on the right hand panel.




Step 2
To create the data file;

The next step is to select the output options and the Data File. This section is to create a Data File for producing the labels. When you export labels, Ideal POS System stores information about your stock items and customers to this file. Your label design program will then use the data in this file to print your labels.



1.    Select Text in Output To drop down box.
2.    Select the Data File. E.g. C:\Program Files\Ideal POS System 5.5\label.txt
3.    Press the Export button.
4.    You will find a Data File label.txt file in the DesignPro directory.


Step 3
To create a Format File;

This is a design template you create with your label design application. You must link the data file to the format file. The format file is your label design. You can select your label template, customise your label layout and add a company logo.
To create a new format file;

1.    Open Avery Design Pro.
2.    Select Create a Project from Scratch.
3.    Select a suitable template and click OK button.


Step 4
Link the Data File to the Format File

1.    Select Database > Open from the menu.
2.    Click Open an External Database via ODBC.

 

3.    Click the Machine Data Source tab.
4.    Click New.
5.    Select System Data Source and click Next.
6.    Select Microsoft Text Driver and click Next.
7.    Click Finish.
8.    Enter a suitable data source name (e.g. StockLabels.txt).
9.     Uncheck the Use Current Directory checkbox.
10.   Click Select Directory.
11.   Select C:\Program Files\Ideal POS System 5.5\folder and click OK button.
 


12.    Click OK button.



13.    Select the Data Source Name entered in step 8 (e.g. StockLabel.txt) for the Machine Data Source and click OK button.
14.    Click Finish button.
15.    If prompted, select your data file (e.g. label.txt) from the Select Table/File window and click OK button.

 

16.    Select File > Save from the menu and save the DesignPro document in the Ideal POS System directory (e.g. C:\Program Files\Ideal POS System 5.5\label.zdp).
Export Label to Format File

Step 5
To export label to Format File;

The next step is to export the label from IPS to the format file of DesignPro.

1.    In IPS, go to Labels > Stock Items > select the stock items again.

 

2.    Select DesignPro as the Output To.
3.    Select the Format File path/filename as the file that you have created in DesignPro. (e.g. label.zdp).
4.    Select the Data File browse button and select the path/filename of the text file that was created initially. (e.g. label.txt).
5.    Click on the Export button to export the file to DesignPro.

Tip: Select Print Labels and Close External Program if you want the labels to be printed automatically.
Note on Changed Items Only: This option looks at the last items printed and checks for any changes within the selected range. Only items that have been changed since last time they were exported will be selected.

Step 6
Design Label

Now you have finished exporting the format file and the data file to DesignPro. This section will teach you how to design the barcode on the labels.
To design barcode on label;
1.    In DesignPro, open up the file that you have saved. (In this case, label.zdp).



2.    Go to File > Open > Locate the label.zdp file.

 

3.    To create barcode on label, go to Insert > Bar Code.
4.    Click on the label to display the barcode.

 

5.    Right click on the red box and select Barcode Parameters.



6.    In the Barcode Type drop down box, select EAN 13 and click on OK button.



7.    Adjust the barcode to the label and click on the barcode red box again.
8.    Click on Database menu and select Insert Field.

 
 


9.    Select the field name that represents barcode. In this case it is ScanCode.
10.    Click on the Insert button.

 



11.    The barcode is displayed on the label.