Idealpos 7

Accounting Interface

Idealpos can interface to Attaché, MYOB, QuickBooks and Xero Accounting Software, providing a direct transfer of reconciled sales, payments and supplier invoices to the accounting software. General Ledger accounts in the accounting software are linked to Sale & Purchase Categories in Idealpos, along with other POS Functions.Sales and banking figures from each POS terminal are consolidated in the ‘End Sale Period’ function by perfo…

Attributes

Attributes allow you to give your stock items flags that can be used for reports and programming of the POS screen. The attributes allow you to easily group stock items by up to five different types, each linked to an attribute within that type. Any good point of sale system can group stock items, but an ideal one allows you stock control management of the finest sort. An example of using attributes would be items purchased from a particular…

Bar Tabs

Bar tabs are a huge feature within any bar to save the customer time from always pulling their wallet out and going through a full transaction ritual. Idealpos supports bar tabs internally where you can use scanable, coded or mag-striped cards to give to your patrons. All data is stored within the system until the customer is ready to pay, and then a bill can be printed for them to check over or split with other people they are dining with.Idealp…

Barcode Scanning

Barcodes are used in Idealpos for the fast entry of stock items into the sales screen using a barcode scanner, or for stock control using the Stock Manage app. Scanning can also be used on customer accounts for membership cards, bar tabs, accounts and for employees to log onto a sale. Barcodes can also be used when printed on gift vouchers, credit notes, receipts and coupons for faster service.Barcodes are fast and secure to help you go about you…

Beverage Monitoring & Analytics

It is possible within Idealpos to configure the software to link with various beverage dispensing units that control exactly how much of a beverage can be dispensed at any one time. This allows for accurate reporting, ordering and stock control.Some dispensers work while connected directly to a POS terminal and others are controlled through the whole system themself with matching reports.A good example of where these systems work well is at dispe…

Bill Splitting

Bill Splitting allows your guests to split a bill between multiple variations to give everyone the chance to pay what is required of them. The bill can be Split into four different ways, which are by Fraction, Amount, Cover and Quantity, or a combination of each.Many businesses choose to not allow bill splitting, but you can offer your guests a service above your competitors by easily splitting their bills for them.Customer service is all about d…

Chinese Character Printing

You can print Chinese Big5 characters on the kitchen printers and on some selected reports when language settings have been configured. The printing will allow for Chinese related menus to be easily translated to the kitchen for faster recognition of meal requirements.The Big5 is a Chinese character set created by a consortium of 5 large companies in Taiwan, but is also used in Macau and Hong Kong in place of traditional Chinese. Mainland China u…

Clerk Security

When you have multiple staff looking after the financial side fo your business where money is changing hands, you want to ensure that the correct allowances for access have been set. Idealpos can allow staff to be grouped together to change multiple staff permissions in a single check box, or give each staff memeber a unique access ability.It's almost impossible to stop staff if they want to steal from the business unless you instill the corr…

Clipp Tab App

Clipp is Australia’s leading and fastest-growing last minute deals and mobile-payment app for bars, pubs and restaurants. Clipp enables Idealpos venues to provide exclusive deals to consumers and provides users complete visibility over their tab, from orders and spend value.Being integrated into Idealpos, Clipp allows users to close their tab and pay securely and directly from their phone and is easily reconciled with your current end of da…

Configurable POS Screen

Customise your screen as much as possible to allow for fast, efficient service. The use of images on the buttons representing different products can make it easy for new staff who are not used to the products to identify quickly the item they are looking for.Idealpos also allows the quick programming of the POS screen, even during the middle of a sale if required, to make sure you are able to get your system perfect in any situation. Simply press…

Coupons

The Coupon Promotions feature is similar to normal Promotions where an automatic discount is applied once trip conditions are met; however, instead of discounting the current sale, a coupon is printed at the end of the sale and can be used to provide a discount for a future sale. It is also possible to link a coupon from an external source to apply the coupon within your store.Coupons can be configured to print through the receipt printer with yo…

Credit Note

Credit Notes are used for the returning of goods into your store, but instead of giving them back the tender they purchased with, you give them a Credit Note to the value of those goods in your store. It acts like a Gift Voucher in that it cannot be redeemed for cash, and must be spent in your store.Credit notes can be redeemed at any store if your POS terminals are connected over a VPN Internet Connection. You can also set the validity period an…

Currency Configuration

Idealpos is able work with many different currency denominations throughout the world, along with different tax requirements, straight out of the box! When using Fast Cash Buttons, we can also link to 5 different note denominations. In some instances it might not be suitable to use the 5 highest denominations depending on your currency and most popular notes used throughout your region.Australia for example has notes of $100, $50, $20, $10 and $5…

Customer Accounts

Customer accounts are generally an often used feature in many businesses. A lot of customers can actually be other businesses buying repeatedly and other returning customers. Accounts allow you to offer customers the ability to take goods on the day without paying, and send them an invoice at the end of the month for the total goods purchased.Customer accounts also work well with pending sales. Pending sales allows customers to order products whe…

Customer Loyalty

Idealpos allows you to easily offer a membership and points system to increase customer loyalty. It's a well known business fact that it's easier to keep a customer than it is to attract a new one. When customers feel they receive a bonus or other beneficial service from a business they have bought from, they are more likely to return, often telling their friends about it.Customers can be added to sale quickly by swiping or scanning their…

Customer Reward Promotions

Buy 10 & Get Your Next Coffee FREE! If this is a promotion that you offer in your café, then Idealpos is here to help. Simply by adding customers and linking them with a code, name or barcode, their rewards can be tracked and stored in the Idealpos database.Each time they buy a coffee you can let them know how many more they need before a free one is available. When a free one is available, Idealpos will prompt you automatically at the end of…

Customer Type Incentives

Customer Type Incentives allows you to have customers automatically allocated to a Customer Type that provides a larger discount and/or accumulation of points. Customer Types can be designated a specific threshold, which when reached within the designated period, be upgraded to a better value Customer Type.When the customer has been upgraded to a higher level, a receipt will be printed automatically with a pre-defined message congratulating the c…

Dashboard & Shortcuts

The Idealpos back office screen can show a graphical dashboard, which is updated automatically as the sales information, is received from the POS terminals.The Dashboard can display graphs based on sales data for Departments, Tenders, Locations, Clerks, POS Terminals and Sites.Located on the left hand side of the back office screen, the shortcut bar allows each user to create shortcuts to access the most commonly used parts of the software and th…

Dry Cleaning Services

Dry cleaning is a service style of business instead of a more traditional sales style. Garments are brought into the premises where they are repaired and/or cleaned. Customers then return to collect their garments after a set amount of time.Keeping track of what garments belong to which customer is very important. Idealpos' strong customer accounts function helps ease the pain as each sale is linked to the customer.Additional features that ar…

EFTPOS

Idealpos supports up to 18 different two-way interfaces to EFTPOS Terminals for Australia, New Zealand and Canadian markets depending on the provider available.By connecting your EFTPOS to your Point of Sale System, you help eliminate operator error by sending the sale and cash out amount to the EFTPOS terminal. The EFTPOS terminal will connect to the bank and upon approval will return an approval response so that the operator is able to finalise…

Employee Log

Idealpos has the facility to record and keep track of each employee in regards to the hours that they are at work. The Employee Log will keep track of when clerks log on, log off and take breaks.For added security, clerks can be assigned with custom passwords. Managers and Supervisors can have the ability to edit the Employee Log if needed. The employee log can be printed out to assist in calculating payroll details. Idealpos can also calculate t…

Fuel Console

A good point of sale system is worth its weight in gold if it performs above and beyond what is expected of it. To be able to use a POS in the fuel industry, you need to be able to talk to the fuel consoles provided by many companies.Idealpos is proud to have interfaces to some of the most throrough and popular consoles on the market today. Direct software integration is available with the POSTEC PCC4, Transponder Technologies FC6000 and the Gilb…

Gaming Interfaces

Do you have poker machines with the ability to link to members card that can be used at the POS? Idealpos is compatible with most gaming servers allowing you more advanced functionality.Scheduled reports or online web reporting can also be easily activated. Reports can be emailed direct to you with specific information, or you can view reports online tailoring them to your own needs.More information is available on the Gaming page…

Gift Vouchers

Gift Vouchers can be sold through Idealpos and redeemed at a later date which you can decide. Gift vouchers enable you to keep track of purchased vouchers in case of loss or theft. Gift vouchers can be linked to your custom stationary, gift cards or Idealpos can print the voucher out of the receipt printer, or be emailed to the customer as a PDF.All Gift Vouchers are tracked and monitored through Idealpos, making it easy to replace a lost Gift Vo…

Happy Hour Specials

It is possible to setup a group of items that will change price automatically at a pre-determined date and time. The special price schedule allows you to enter a price for each item that will change during specific times.The other way to setup Happy Hour is to use the Promotions feature. You can enter a group of items and select a discount type to be applied between the date and time ranges…

Hold Print Function

The hold print function can be used when a group of people are sitting at the same table, but wish to order and pay for their meals individually. The clerk operating the POS terminal can use the hold print function to prevent the order sending to the kitchen printer or kitchen monitor, until the last personal has ordered their meal.This is most commonly used in cafes and bistro settings and can work alongside bar tabs and restaurant features. It …

Inter-Store Ordering

Inter-Store Ordering enables each store to create Purchase Orders within the system that will be sent to a Head Office terminal for Shipping and Invoicing. Invoices will be charged to a Customer Account which is linked to a Location of the corresponding Store/s.This allows for stores to easily order products they require on a regular basis. Head office can simply run a report to consolidate the total order…

Kitchen Monitor

Kitchen Printing

Save staff the hassle of walking from the table or terminal to the kitchen to deliver an order with kitchen printing making the trip for you. No more illegible dockets with the chef trying to read a frazzled floor members crazy scrawl. Each order will be clearly printed and can be on duplicate dockets for different courses. Why not use Handheld Ordering and save the staff even walking to a terminal?Idealpos has the ability print to many printers …

Label Printing

Idealpos can create labels that can be printed out onto various mediums for use with barcode scanners. Stock Items, Customers and Promotions can be printed using various label settings. Idealpos can add a scancode to all stock items automatically if required.Labels are most useful in being able to add barcodes to items that originally don't come with them as standard. This then allows the stock items to be scanned quickly during a sale, but a…

Layby Facility

Layby’s are used to give the customer a specified time period to pay a purchase off, before taking the goods home. The customer can make a deposit on the item, which will then be held in storage by the retailer until the goods have been totally paid off, or the customer cancels the layby.Layby’s are most commonly used in the retail sector for goods that do not perish. You have the ability of setting the length of time customers can le…

Messaging

Messages can be sent from one terminal to another specific terminal or to all terminals. The function can be programmed to a default message pre-set, or the operator can create a custom message on the fly. Messages can be used for security and faster service between POS terminals. Messages will be recorded in the Activity Log, and all messages, either automatic or manual are limited to 50 characters in length.Messages can be sent direct from the …

Multi-Site Management

Whether you have a couple of stores in your city, or a franchise network all over the country, Idealpos can handle it all.Multi-site support offers you branding control to ensure your business runs the way you want it to run. Global and Yes/No Options are controlled by site, so this allows you to fully customize each individual site to the unique settings they require…

Order Entry

Order Numbers can be either a specific number entered by the operator, or generated consecutively through the POS Terminal settings. Order Numbers can print on the Receipt, Kitchen Printers and Kitchen Monitor. Order Numbers are able to be controlled through the POS Server, which can ensure that each order number is used consecutively through a number of POS terminals.Order Numbers are generally used in a Café or Bistro environment where Table Nu…

Paging Systems

Pagers can be utlised within Idealpos for a number of purposes, each with unique features and functions allowing you to choose the requirements you need for your business.Pagers can be used to contact a specific person in any establishment, let customers know their meal is ready and more.Idealpos uses pagers in both Idealpos 7 and Ideal Kitchen Monitor…

Promotions

Promotions are a great way to bundle products together for a quick sale, or to showcase a new product and make it a standard purchase with your regular customers. They will display on the POS screen as a discount that can also display at the end fo the sale, as well as being displayed on the Customer Display.Idealpos allows you to create many different types of promotions so you can sell your products the best way you know how. With Dollar, Perce…

Raffles and Jackpots

Raffles and Jackpots can give your customers additional purchase values that can make them enjoy your venue more.Raffles allow you to sell tickets for various prize draws. This is usually common as a meat tray on a particular evening. You have the ability to link it with promotions so that bulk purchasing of tickets is less than if purchased individually. For example you might offer customers to "Buy 1 for $1 or 5 for $4".Jackpots are a…

Recipe Costing

The cost price of prepared food can be calculated by adding raw ingredients as stock items to the Idealpos database. Food products that are sold to a customer can then be setup as indirect stock items, so each time they are sold, the stock level of raw ingredients are deducted from stock.By entering these ingredients into Idealpos through Stock Purchases or Purchase Orders, the cost price is updated and flows through to the indirect item, updatin…

Reports

Idealpos has many transaction reports that are logically grouped into several categories including: Financial, Sales, Stock Control, Purchases, Customers, Employees and Restaurant.Where applicable, each report will have a Date Range to select from, along with other fields that help drill the report down to the information you require. Sessions will also be displayed in this range, and will only display when the session has been allocated a time f…

Reservation Interfaces

Idealpos understand that a reservations system is an important part of making a business successful. That's why we have three different solutions to ensure you get the service you require.Internally, Idealpos has their own standard reservation system, but also link to two third-party interfaces. ResPAK and ResDiary both offer additional features over and above our internal system.Whether you want online or internal, Idealpos will be able to o…

Room Interfaces

With multiple room charge integrations to various software providers, we are able to cater to many different options for room charging. Customers can make a charge to their room with the details being recorded through Idealpos and added to the their bill for payment when they checkout.A receipt can be issued after each transaction that the customer has to sign as confirmation the charge has been placed on their room account. This will stop guests…

Scales

Idealpos integrates to 11 different scales that allow direct weight measurement into the POS screen sales window. This means you can simply put the items on a scale, press the selected stock item button and it will be weighed instantly and display the price.One set of scales is, the Ishida labeller. This scale does not weigh items directly into POS, but creates programmable barcodes for the items you weight that can be scanned into POS at the tim…

Scheduled Reports

Schedules Module allow you to set up specific reports that can then be printed or emailed at set times and recurrences. You can create as many schedules as required, each with their own schedule settings.Any report that can be printed in Idealpos can be added to the schedule reports feature. When selecting a report, you can choose any of the sorting and grouping options which are stored and used when the schedule is run.Other configuration option…

Signs

Signs allow you to print products out including images with prices to advertise throughout your store, helping to promote products. Create and save formats for future use and arrange the components anywhere you wish. Add various elements such as Price, Description, Image & Notes and show details of promotions on the sign for better e…

Stock Control Management

One of the mains reasons businesses decide to invest in a Point of Sale system is the ability to manage their stock. Idealpos has very powerful stock control features to manage the following processes: Stock Purchasing, Purchase Orders, Stock Transfers, Stock Write-Offs, Stock-take.Idealpos can manage stock levels for multiple locations, with the ability to set recommended and reorder levels which can be used to produce reorder reports automatica…

Stock Item Manufacturing

Manufacturing stock items allows you to build a product from multiple components within your inventory, and then sell them a single item with their own manufactured stock level. Manufactured items can also be nested and used within other manufactured items. Examples of this functionality would be muesli, sandwiches, packaged meals and more.In its simplest terms, a manufactured item is an indirect item with its own stock level…

Table Map

The Table Map provides a graphical user interface to view at a glance the status of all tables within the establishment. The table map is completely customizable and can facilitate the configuration of many different functions. Each colour represents a different status for the table, which can be custom designed to each install.With the Idealpos Table Map System, you can: Bill Print and split Bill by Seat Transfer Tables View a Summary of a…

Training Mode

Training Mode is designed to give you the ability to use your current, or a previously created training database, as a training tool for you and your staff. The database won’t save any settings that you change while using it, but it will give you full access to all the features and settings that you currently use in your "Live" database.The Cash Drawer will not open during Training Mode, so you can feel secure letting a new staff …

Transfer Mode

If you are using more than one location, you have the ability to transfer stock from one location to another using Transfer Mode direct through the POS Screen. You can only access multiple locations when two or more POS Terminals are added to your database.Transfer Mode allows a receipt to be printed for the destination location to ensure that the item is accounted for at the destination location.  Two buttons can be programmed, one for tran…

Waste Mode

Waste Mode is a quick way to ensure that stock is accounted for when it has been damaged or cannot be sold for certain reasons. Reasons can include things such as damaged product, promotion, donation, gift or staff allowance. You can create as many different reasons for writing off stock as you wish.Waste mode, or write offs in general, form an important part of a good stock control management procedure. It allows stock to be accounted for so tha…

Web Reporting

Web Reporting allows data to be sent from Idealpos to a third-party online where it can be collated. It is then used in various ways to generate different reports to the ones already provided through Idealpos. In some instances you will be able to create custom reports focussing on only the information that you want to display.This functionality usually relies on a daily export to be run, which once performed the data is available online forever.…